This statement explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
If you are a service user of The Sussex Heart Charity, or have contacted us via our helpline, click here to find out what information we collect, and how we use it and store it.
What type of information is collected from you?
We obtain information about you when you use our website. For example, when you contact us about jobs or volunteer opportunities, to make a donation or if you register to receive our newsletter.
The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed on our site and when.
However, if you make a donation online or purchase a product from us, your card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions, which is explained below.
How is your information used?
We may use your information to:
- Process a donation that you have made
- Seek your views or comments on the services we provide
- Send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other fundraising activities
- Process a volunteer or job application
- Respond to your enquiry or request for information
- Keep a record of any contact we have with you.
Who are we?
In this statement, whenever you see the words ‘we’, ‘us’ or ‘our’, it refers to The Sussex Heart Charity
Your acceptance of this statement
By using our website or providing your information you consent to our collection and use of the information you provide in the way(s) set out in this statement. If you don’t agree to this statement please do not use our website.
Changes to this privacy statement
Any changes we may make to our privacy statement in the future will be posted on our website and, where appropriate, notified to you by email. This statement was last updated in April 2018.
Complying with the Data Protection Act
The Data Protection Act principles require The Sussex Heart Chairty to process personal data fairly and lawfully. We will offer you choices about the way you are contacted. We will also be clear about how we will use your information. We will make sure that the reason for collecting information is lawful. We only hold data about you that is enough for our purpose, nothing more.
We work to make sure the data we hold is accurate and up to date.
We only hold personal data as long as necessary. However, we may need to keep personal data from you even if you have requested no further contact. This is so that we can make sure we exclude you from receiving communication.
Marketing communication preferences
If you have given us permission to contact you about news and information, our work or ways to support us, we will make sure that you can opt out of receiving marketing communications at any time.
Giving your data to other organisations
Unlike some organisations, we will never swap or sell your data to another organisation for them to use for marketing purposes.
Your data on our website
If you use any of the email forms on our website, we will capture your name and email address in order to respond to your enquiry.
If you make a donation via the secure forms on our website, your credit card information is only used to complete that transaction. Any debit or credit card details which we receive on our website are passed securely to our trusted payment processing partners, World Pay and Just Giving, according to the Payment Card Industry Security Standards.
We use Google Analytics, standard third-party web analytics services, to collect anonymous information about your computer, including your IP address, operating system and browser type. This includes for example the number of users viewing pages on the site, but it does not identify you individually. This means we can monitor and report on the effectiveness of the site and help us improve it.
We use a third-party provider, Mail Chimp, to deliver our e-newsletters. We gather statistics around email opening and clicks using industry standard technologies.
Accessing information held about you
The Sussex Heart Charity will assist you if you want to see the information we hold about you. A request should be made in writing, by letter or by email, to firstname.lastname@example.org. We will reply to your request within a month. Incorrect data can be changed, blocked or destroyed.
Changing your communication preferences
You can change your communication preferences at any time. You can choose whether we contact you by mail, telephone or email. You can also choose whether or not you receive information on certain activities of The Sussex Heart Charity, such as appeals, information about challenge events and fundraising activities, or jobs and volunteer opportunities. Make your request in writing to: Southpoint, 8 Paston Place, Brighton, BN2 1HA or by email to: email@example.com
Asking for your data to be deleted
You can ask The Sussex Heart Charity to stop using your personal data at any time. However, we usually keep the personal data of people who have requested no further contact. This is so that we can make sure we don’t include them in any activity aiming to recruit new supporters.
How to contact us
Requests for information about our privacy statement can be emailed to our nominated representative for the purpose of General Data Protection Regulations 2018 firstname.lastname@example.org